Personal Secretaary

Minimum Qualification

Applicants should be Ugandans in possession of an Honours Bachelor’s Degree in Secretarial Studies; or Office and Information Management obtained from a recognized University/Institution.

 

Duties

The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-

– Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;

– Taking dictation, transcribing and presenting accurate and error free work;

– Attending to callers, either in person or on telephone;

– Ensuring timely responses to enquiries and correspondences to and from the office;

– Receiving incoming mail and supervising the dispatch of outgoing mail;

– Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;

– Ensuring that relevant documents for meetings and speeches are produced on time and that they are properly organized;

– Drafting letters of routine in nature;

– Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment and;

– Any other duties as may be assigned from time to time.

Application Process

Applicants are advised to Apply ON-LINE following the steps below;

Step 1:  Visit the website  https://vacancies.psc.go.ug/ors

Step 2:  Click and Register as a new User to create your account and complete your profile (starting with your bio data moving downwards) or (Scan, attach and submit on-line recent passport size photograph and relevant documents). (‘O’ Level, ‘A’ Level, Degree Transcript and Certificates only); Each attachment must not exceed a limit of 1MB and only Portable Document Format (PDF) is allowed;

Step 3:  If you already have an account, simply sign in and update your profile.

Step 4:  Click on Jobs Then Advertised Jobs in the menu.  Select the Advert to view the jobs therein.

Step 5:  Click on the job from the list of advertised jobs.

Step 6:  View the job details and click apply.

Step 7:  Review your application and submit.

Note

  1. h) You can only apply for one (1) post. Applying for more than one (1) post will lead to automatic disqualification.

Emphasis: –

  1. a) Only On-line applications on the e-recruitment system will be considered.
  2. b) Candidates shortlisted for Interviews will be contacted.
  3. c) Candidates shortlisted for Oral Interviews shall be required to bring along with them copies of original academic documents (O and A level certificates, the Degree Transcript and Certificates) and a valid identify card.
  4. d) Serving Officers already appointed in the Public Service shall not be considered for entry level posts under this GRE advert;
  5. e) Applicants who shall not hear from the Public Service Commission on completion of the selection process should consider themselves unsuccessful.
  6. f) In case of any inquiry, call Tel. No.0414-237671 or 0414-254271 or 0414-342279 or send an e-mail to vacancies@psc.go.ug.

Application Deadline

24th Jan 2021

For Job Details, visit https://vacancies.psc.go.ug/ors/Advert/Details/4668